Tired of manual invoice management? VendorDocs revolutionizes the process! Our system seamlessly integrates with vendor web portals, emails, and even tackles scanned documents, making it effortless to gather and organize invoices from various sources. Imagine never having to manually check vendor sites for new invoices again—our solution does it for you, directly downloading them to your system.
VendorDocs excels in processing automated messages from AP email inboxes, including invoices, payment notices, and more, ensuring your team can focus on what truly matters. Wave goodbye to tedious data entry, invoice matching, and payment scheduling. Our automation tools are designed to boost your operational efficiency, allowing AP staff to shift their focus to strategic tasks like billing exception management and vendor consolidation.
Join the future of efficient invoicing with VendorDocs and take the first step towards unparalleled operational efficiency.
1. Manual Data Entry: Automating data entry reduces the likelihood of errors associated with manual input, ensuring accuracy in financial records.
2. Invoice Processing Delays: By automating invoice processing, organizations can accelerate the approval and payment cycle, reducing delays and avoiding late payment penalties.
3. Lack of Visibility: Automation provides real-time visibility into the status of invoices, enabling better tracking and monitoring of payment processes.
4. Resource Intensive Tasks: Automation frees up AP staff from repetitive tasks, allowing them to focus on more strategic activities that add value to the organization.
Let’s break down how VendorDocs transforms your AP workflow:
1. Automated Invoice Collection
VendorDocs acts as a central hub for all your invoices. It automatically collects invoices from multiple sources, including:
This means your team no longer has to hunt for missing invoices or manually download files from different platforms.
2. Smart Data Extraction
Once invoices are collected, and VendorDocs uses advanced optical character recognition (OCR) and machine learning to extract key information, such as:
This eliminates the need for manual data entry, drastically reducing the risk of errors and speeding up the processing time.
3. Seamless Approval Workflows
VendorDocs routes each invoice to the appropriate approver based on your company’s predefined rules. Approvers receive notifications and can review and approve invoices directly within the platform. If an invoice requires additional information or clarification, the system can flag it for follow-up.
4. Payment Scheduling
Once an invoice is approved, VendorDocs can integrate with your accounting or ERP system to schedule payments. This ensures that payments are made on time, helping you avoid late fees and maintain strong vendor relationships.
5. Exception Management
Not every invoice is straightforward. VendorDocs identifies exceptions—such as mismatched amounts or missing information—and flags them for review. Your team can then focus on resolving these exceptions, rather than sifting through every invoice manually.
1. What is VendorDocs?
VendorDocs is an automated invoice management solution that streamlines the process of gathering, organizing, and processing invoices from multiple sources, including vendor web portals, emails, and scanned documents.
2. How does VendorDocs work?
VendorDocs integrates seamlessly with vendor web portals and email inboxes. It automatically collects invoices, payment notices, and other AP-related documents, downloads them directly to your system, and organizes them for easy access and processing.
3. What types of documents can VendorDocs handle?
VendorDocs can process invoices, payment notices, automated messages from AP email inboxes, and even scanned documents, making it a comprehensive solution for accounts payable teams.
4. What are the main benefits of using VendorDocs?
5. Does VendorDocs require manual checking of vendor sites?
No, VendorDocs automatically checks vendor sites for new invoices and downloads them directly to your system, saving you time and reducing manual effort.
6. Can VendorDocs integrate with my existing systems?
VendorDocs is designed for seamless integration with your current workflows and systems, ensuring a smooth transition and minimal disruption to your operations.
7. How does VendorDocs handle scanned documents?
VendorDocs uses advanced technology to process and extract information from scanned invoices and documents, ensuring all your data is captured accurately.
8. Is VendorDocs secure?
Yes, VendorDocs prioritizes the security and confidentiality of your financial data, using industry-standard security measures to protect your information.
9. What support is available for VendorDocs users?
VendorDocs provides comprehensive support during setup and ongoing use to ensure your team gets the most out of the solution.
10. How do I get started with VendorDocs?
Contact the team to schedule a call to discuss how VendorDocs can be tailored to your organization’s needs.
